This application case relates to recruiting a new employee for an open position. The deliverables (recruitment methods, job posting, interview questions, recruitment plan) apply to any open position regardless of department or discipline. As a manager, director, or administrator you may have oversight for positions that are not in your own discipline and do require researching skills to determine the best plan.
A large healthcare organization is expanding HIM centralized coding services based on the recent acquisitions of a rural hospital, long-term acute-care hospital, skilled nursing facility, and a behavioral health facility. All the coding functions for these newly acquired facilities will be centralized within the HIM department. Based on a work volume study it is estimated the HIM department will need four additional full-time equivalent (FTE) clinical coding specialists to perform the additional coding from the acquisition of these new facilities. Laura, the HIM coding manager, is responsible for working with the HR department consultant to develop a recruiting plan for these four open positions. Laura will need to provide a written recruitment plan to the HIM director of the organization.
Review the scenario provided and the Clinical Coding Job Description in figure 7.2 to develop a job posting and appropriate interview questions. Provide a written report to the HIM director that contains all the deliverables outlined.
Figure 7.2. Clinical coding specialist sample position description
Clinical Coding Specialist Sample Position Description
Initial Date: 01/01/2016
Review Date: Department: Health Information Management
Job Title: Clinical Coding Specialist
Reporting Relationship: Reports to HIM Coding Manager, Health Information Management; no direct reports
Pay Grade: Non-Exempt, Grade IV
Job Purpose: The purpose of this position is to apply the appropriate diagnostic and procedural codes to individual patient health information for data retrieval, analysis, and claims processing.
Job Responsibilities and Tasks
Clinical Classification Coding
Electronic Health Record
Job Requirements and Specifications
HIT Job Competencies
Subdomain I.A. Classification Systems
Subdomain 1.B. Health Record Content and Documentation
Analyze the document in the health to ensure it supports the diagnosis and reflects the patient’s progress, clinical findings, and discharge status. Level of Learning: Analyzing.
Verify the documentation in the health record is timely, complete, and accurate. Level of Learning: Analyzing.
Subdomain 1.C. Data Governance
Apply policies and procedures to ensure the accuracy of health data. Level of Learning: Applying
Subdomain 1.D. Data Management
Collect and maintain health data. Level of Learning: Understand.
Develop a clinical coding specialist recruitment plan in collaboration with the HR consultant. The plan needs to include the following items.
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